Administrative Assistant/Front Receptionist

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PEGUIS FIRST NATION
Community Support & Services Program

Is looking for an individual interested in becoming an

Administrative Assistant/Front Receptionist
Part-Time Term Position

Location: Selkirk

Reports To:
Executive Director of Peguis Community Support & Services, Selkirk Youth Hub Initiative

Job Summary:
The Administrative Assistant/Front Receptionist is responsible for a wide variety of administrative and receptionist duties, including typical secretarial and in addition to more complex functions and services, minute-taking during confidential meetings, scheduling appointments and is responsible for drafting sensitive correspondence sent by the Director. The Administrative Assistant & Receptionist reports to the Executive Director of Peguis Community Support & Services and Selkirk Youth Hub Initiative and adheres to the Mission and Vision of Peguis First Nation.

Job Duties:
Provide direct administrative and office management support to the Director of Consultation Special Project Unit and to all members of staff, as directed by verbal or written instruction from Director.
• Maintain working schedules and engagement calendars of management.
• Coordinate the logistical aspects of team programs, such as meetings, seminars, workshops, special projects, and events.
• Review documents, reports, and correspondence prepared for signature of staff for format, content, grammar, and spelling; make edits as necessary
• Prepare draft reports, background documentation, and research.
• Receive and screen all inbound telephone calls, e-mails, and visitors to the office; refer and/or redirect calls, e-mails, or visitors as applicable.
• Coordinate office activities; troubleshoot or escalate basic office administration issues.
• Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention of staff.
• Other duties as assigned

Requirements:
• University degree or diploma in Business Administration preferred or acceptable combination of education in Office Administration area.
• 3 – 5 years experience of direct work experience in a secretarial/administrative capacity.
• Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, and reports.
• Prepare and maintain accurate complex correspondence document(s) to include, request for information (RFI), letter of intent (LOI) and request for proposal (RPF)
• Hands-on experience with productivity applications, including word processing, spreadsheets, e-mail, Power Point software.
• Excellent writing skills, Superior time management skills, multitasking skills, and the ability to prioritize tasks with minimal supervision.
• High level of sound and independent judgment, reasoning, and discretion.
• Ability to interpret and implement company policies and procedures
• Act as a point of contact and liaison with the general public and provide informational assistance to clients that includes greeting clients, directing telephone traffic and scheduling appointments in a professional, responsive, and positive work attitude is essential
• Previous experience in handling confidential or sensitive information; knowledge of applicable data privacy laws
• Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items
• Able to maintain filing systems and basic database
• Strong verbal skills to communicate with all levels of the executive team
• Superior typing and dictating skills at [35] words per minute
• Subject to clear Criminal Record Check/Vulnerable, Adult & Child Abuse Registry
• Other Duties as assigned

Work Conditions
• Occasional travel to off-site locations as required

Submit Resume & 2 References to
Human Resources Director
Gerald McCorrister
P.O. Box 10
Peguis, Manitoba
Tele: 204-645-2359
geraldmccorrister@peguisfirstnation.ca

DEADLINE: 4:00pm Friday Oct 22th, 2021

 

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